When your kid is on a high school extracurricular program, you get roped into fund raising "opportunities". Our youngest plays football and when we had the team parents meeting at the end of last school year, one of the opportunities was a BBQ party to kick off the 2017-18 season and school year. Obviously, that's the one I went with!
We were told to plan for 600 portions. We said that we would just do pulled pork but we decided to add in chicken, slaw, and BBQ beans too.....because why not, right?
Here are the few snapshots that we took during that weekend and a little insight in to how we prepared for such a big event.
How to Calculate How Much Pulled Pork For A Crowd
- Determine your crowd size. This is the biggest unknown and being off will make you run out of food or have too much waste. That's why my biggest advice for fundraisers is to pre-sell tickets!!! This gives you hard numbers to use and keeps you from suffering from weather related poor turnouts. They told me 600-700 people but it was a guess based on the annual team dinner plus extra people invited.
- Calculate how much cooked pulled pork you will need. You will do 4 oz per person for regular sandwiches and 5.3 oz for large sandwiches. We usually go with 4oz. So 700 x 4= 2,800 ounces or 175 pounds
- Calculate how much raw pork you will need. Conservative figures are about a 50% yield for pulled pork and 60% yield for chopped smoked pork. We were doing chopped so 175 pounds divided by .6 (60% yield) comes out to just under 300 pounds of raw pork needed (291.6667).
Another great tool is
SoEzzy's Free BBQ Catering Planner Spreadsheet. It's much more in depth and takes a lot of factors into consideration, such as; # of meats, # of sides, types, and costs. This also provides much more information to help you ensure a profit.
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| Our calculations showed that we needed about 37 pork butts so we bought 5 cases of Smithfield Prime Reserve pork butts from our nearby Sam's Wholesale Club. Another supply store had butts for $.15/lb cheaper (case price) but there was a lot more fat on theirs which would require more time trimming, plus a lower yield. It's not always about price - it was worth paying more. |
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| The Deep South was going to run for 36 hours, the Flame Boss 300 had a lot of work to do. The orange tie downs? We were getting a strong series of storms coming through during the cook so we had to tie that EZ-up down. |